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Edit Page Group: Approval

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Use this page to define the approval process for items in the page group, and to set up notifications for expiring items in the page group.

Go to topField Descriptions

Approval Routing List

Field Description
Approvers

Select one or more approvers (users or groups) for each step of the approval routing list. Click Browse Users to add a user, or Browse Groups to add a group.

Notes:

  • Use a semicolon (;) as the separator between multiple users and groups.
  • Each step of the approval routing list can include both users and groups.
  • Approvers should have at least the page privilege View on the page that includes the item to be approved (so that they can view the page).
  • OracleAS Portal provides the following special approvers:
    • #PAGE_GROUP_MANAGER#: Any user or group with the page group privilege Manage All, or the global privilege Manage All on the object type All Page Groups
    • #PAGE_MANAGER#: Any user or group with the page privilege Manage
    • #CONTENT_MANAGER#: Any user or group with the page privilege Manage or Manage Content
  • By default, when you enable approvals and notifications for the page group, a single step approval process is defined at the page group level with #CONTENT_MANAGER# as the default approver. #CONTENT_MANAGER# is any user or group with the page privilege Manage or Manage Content.
  • When editing an approval step, this field is labeled Recipients.
Routing Method for Approvers

Choose a routing method for each step of the approval routing list:

  • One at a time, all must approve (Serial, All) - This sends the approval notification to approvers in the step one at time in the sequence specified. All of the approvers must respond to the approval notification.
  • All at the same time, all must approve (Parallel, All) - This sends the approval notification to approvers in the step all at the same time. All of the approvers must respond to the approval notification.
  • All at the same time, only one must approve (Parallel, Any) - This sends the approval notification to approvers in the step all at the same time. Only one of the approvers must respond to the approval notification.
Add Step Click to add additional steps to the approval routing list. For each step, select approvers and a routing method.
Update Step

Click to apply any changes you made to the approval step.

Note: This button is available only when you are editing a step in the current approval process.

Current Approval Process

Lists the current steps in the approval process. If no steps are defined, nothing is listed here. Click Edit to change the list of users or groups in a step or change the routing method for the step. Click a user or group name to edit a step's routing method. Click Delete to remove the step from the approval process. Click Move Up to move the step within the approval process.

Notes:

  • When you edit an approval step, the details of the step appear in the Approval Routing List section so that you can change the list of users or groups, or the routing method. The Add Step button changes to Update Step.
  • Editing an approval step does not affect any approval processes that are already underway. For example, say you have an approval step on a page group with Scott as the only approver. When Clark (a user with the page privilege Manage Items With Approval) adds an item to a page in the page group, Scott is notified that there is an item awaiting his approval. When you then add Jones as a second approver in the approval step, Jones is not notified of Clark's pending item because the approval process was already underway when Jones became an approver for the page. Jones is notified about pending items that are created after he becomes the approver.
  • You cannot edit an approval step if that step is currently active in an approval process.

Item Draft Option

Field Description
Enable Item Drafts

Select this option to enable users with the Manage Items With Approval privilege to add draft versions of items to the pages in the page group without having to submit them for approval. If you enable this option, whenever a user with the page privilege Manage Items With Approval adds an item to a page in the page group, that item is created as a draft and is visible only to the item owner in the Pending Items Preview and List edit views. Once the draft is finalized, the user can submit the item for approval from the item's Actions page.

Note: Once enabled, the Draft option cannot be disabled until all draft items in this page group are submitted for approval.

All Users Require Approval

Field Description
Require Approval for All Users Select this option to send all content through the approval process before it is published in the page group. This means that even users with privileges higher than the page privilege Manage Items With Approval must get their content approved.

Expiry Notifications

Field Description
Recipients

Select one or more recipients (users or groups) to notify when an item in the page group is about to expire. Click Browse Users to notify a user, or Browse Groups to notify a group.

Notes:

  • Use a semicolon (;) as the separator between multiple users and groups.
  • The field can include both users and groups.
  • OracleAS Portal provides the following special recipients:
    • #PAGE_GROUP_MANAGER#: Any user or group with the page group privilege Manage All, or the global privilege Manage All on the object type All Page Groups
    • #PAGE_MANAGER#: Any user or group with the page privilege Manage
    • #CONTENT_MANAGER#: Any user or group with the page privilege Manage or Manage Content
    • #ITEM_OWNER#: The owner of the item
Notification Time for Recipients Specify the amount of notice (in hours) to give the recipients before an item is to expire. The default is 48 hours.

Notes

Go to topRelated Help Topics

Concepts:

Related Page Help:

Go to topAdditional Information

Portal Center:

For more information, go to the Oracle Portal documentation page on the Oracle Technology Network.

Go to topLocating this Page

  1. From the Page Groups portlet's Work In drop-down list, choose the page group to edit.
  2. Click the Configure link.
  3. Click the Approval tab.

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